PRIVACY POLICY

This Privacy Policy sets out the basis on which personal data is collected, stored and used in accordance with the Data Protection Act 1998 ("Act") via the free web-based service "Service") that is offered by H. Clarkson & Co. Limited ("Clarksons", "we", "us" or "our") which provides a digital interviewing platform together with related services for candidates to apply for employment opportunities with Clarksons and/or its Affiliates (as defined below).

Please read the following carefully to understand our practices and processes regarding your personal data and how we will manage it. Once you use the Service you will be deemed to have read and fully consented to this Privacy Policy in its entirety.  If you do not agree to this Privacy Policy in its entirety, you may not use any part of the Service.

This Privacy Policy was last updated on 19 February 2015. Please check back regularly to keep informed of any updates and changes to this Privacy Policy.

Information we may collect from you

We may collect and process the following data about you:

  • information that you provide by registering or using on the Service. This may include personal and sensitive data, information provided at the time of registering to use the Service; information that you provide by filling in forms on the Service, or by posting or uploading material onto the Service;
  • if you contact us, such as to report a problem with the Service, we may keep a record of that correspondence;
  • information that you provide when responding to surveys that we may use for research purposes, although you do not have to respond to them; and
  • details of your visits to the Service and the resources that you access, including but not limited to, traffic data, location data, weblogs and communication data.

Information third parties may collect from you

The Service is provided to us by our service provider, Tazio Online Media Limited, a company incorporated in England and Wales with company number 03392879 and registered address at 2 Bridgend Business Centre, Bennett Street Bridgend Industrial Estate, Bridgend, Mid Glamorgan, CF31 3SH ("Tazio"). Tazio may collect and process such personal information from you as your name and contact information, demographic information such as your postcode, preferences and interests, and other information relevant to customer surveys and/or offers. If you provide any personal data to Tazio outside of your use of the Service as contemplated by the Terms and Conditions of the Service, we shall not be responsible or liable for any use made of your personal data by Tazio. For further information regarding Tazio's use of any of your personal data please contact Tazio at info@tazio.co.uk.

IP addresses

We (or third party data processors acting on our behalf) may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to us and/or our suppliers. This is statistical data about users' browsing actions and patterns, and does not identify any individual.

Cookies

When you access the Service we (or third party data processors acting on our behalf) may use cookies to distinguish you from other users of the Service. This helps us to provide you with a good experience and improve the Service.

A "cookie" is a small text file that is stored on your computer, tablet or phone when you visit a website. Some cookies are deleted when you close down your browser. These are known as session cookies. Others remain on your device until they expire or you decide to delete them. These are known as persistent cookies and enable websites to remember things about you as a returning visitor.

You may choose whether to accept, reject or be warned before accepting cookies by changing the settings on your browser. If you choose not to accept cookies you may find that certain parts of the Service will not function properly or your user experience may be affected.

We use traffic log cookies to identify which pages are being used. This helps us and our service providers analyse data about web page traffic and improve the Service in order to tailor it to users' needs. We and our service providers only use this information for statistical analysis purposes and then the data is deleted. The cookies that the Service uses are Google Analytics, a service provided by Google. They gather anonymous data of how people are using the Service and then provide visitor statistics, details of page views etc. You can opt-out of being tracked by Google Analytics at http://tools.google.com/dlpage/gaoptout. The cookies which Google places on your computer are called: _utma, _utmb, _utmc, _utmz and _qca. The table below shows how long the Google cookies will stay on your computer. However, you can delete them at any time from your browser.

                                  
Cookie Name Duration the cookie is on your computer Can you delete the cookie yourself?
_utma 2 years Yes, whenever you like
_utmb Less than 1 Day Yes, whenever you like
_utmc Deletes itself when you leave the website Yes, whenever you like
_utmz 6 Months Yes, whenever you like
_qca 5 Years  Yes, whenever you like

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org. Alternatively, you can search the internet for other independent information on cookies.

Where we store your personal data

The data that we (or third party data processors acting on our behalf) may collect from you may be transferred to, and stored at, a destination outside the European Economic Area("EEA"). It may also be processed by staff operating outside the EEA who work for us, any of our Affiliates or for one of our service providers when providing products and/or services to you. Such staff may be engaged in, among other things the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

All information you provide via the Service is stored on our secure servers (or the secure severs of third party data processors acting on our behalf). Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Service, you are responsible for keeping this password confidential. Unless we explicitly agree otherwise, we require you not to share your password with anyone and to inform us promptly should you believe that the security of the password has been compromised.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will use reasonable efforts to protect your personal data, we cannot guarantee the security of your data transmitted to the Service; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Uses made of the information

We may use information held about you in the following ways:

  • to process your application for employment opportunities with Clarksons and/or its Affiliates;
  • to provide any products and/or services requested by you;
  • to recognise you when you return to the Service;
  • to ensure that content from the Service is presented in the most effective manner for you and for your computer;
  • to provide you with information, products or services that we feel may interest you, where you have consented to be contacted for such purposes;
  • to allow you to participate in interactive features of the Service, when you choose to do so;
  • to notify you about changes to any products or services provided to you;
  • to verify your compliance with this Privacy Policy and any terms in place between you and us; and
  • for our internal business operations.

If you are a registered user of the Service, we may from time to time contact you by post or electronic means (including but not limited to e-mail, phone call or SMS) with information about other jobs and employment opportunities or services which we believe may be of interest to you.

Disclosure of your information

Your personal information may be disclosed to any our Affiliates.  The term "Affiliate" means any person that directly or indirectly through one or more intermediaries, controls, or is controlled by, or is under common control with, Clarksons. The term control" (including the terms "controls", "controlled by" and "under common control with") means the possession, direct or indirect, of the power to direct or cause the direction of the management, policies or activities of a person, whether through one or more intermediaries, controls, or is controlled by, or is under common control with, Clarksons. Any Affiliate to which such personal information is disclosed shall have the same rights to use such data as us.

For an overview of the main companies within the Clarksons group of companies please see Our Corporate Structure.

We may disclose your personal information to third parties:

  • if it is required to provide you with products and/or services that you have requested from us;
  • in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
  • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation; and
  • in order to enforce or apply this Privacy Policy or any terms in place between you and us.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes.

You have the right to add, amend, delete or update your personal data at any time by contacting us.

You can exercise these rights at any time by contacting us via the details in the 'Contact' section below.

Third party websites

The Service may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee to meet our costs in providing you with details of the information we hold about you.

Contact

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to the Company Secretary who can be contacted by:

Phone: +(44) (0)207 334 0000

Email: company.secretary@clarksons.com